March 20, 2009

American Recovery and Reinvestment Act of 2009

 
ARRA has been enacted and has some far reaching effects on the way your company will handle COBRA and Ohio's State Continuation requirements.  As you know, employers will be subsidizing 65% of the cost for individuals on COBRA and the 65% subsidy also applies to state continuation.  Under ARRA, employers are eligible for the subsidy for up to 9 months.
 
Model Notices are now available on the Department of Labor's website.  If your company does not use ESP Benefit Design as your COBRA administrator, you should follow the guidelines from the Department of Labor regarding ARRA requirements. 
 
ARRA also affects employers that do not have to adhere to COBRA notification mandates (less than 20 employees.)  Model notices for employers in states with state continuation are also on the Department of Labor website.  In Ohio, employers with fewer than 20 employees have had to provide continuation of coverage for 6 months.  Even though the subsidy is available for 9 months under ARRA, the 6 month State Continuation benefit period remains intact and the 9 month ARRA requirement does not superceded the current State Mandate.
 
Employers will receive the funding for the 65% subsidy by reducing Federal Payroll Withholding. Instructions are detailed at the IRS Website.
 
Under state continuation in the State of Ohio, the situation will be handled quite differently.  The employer will only pay the insurer 35% of the insurance premium and the health insurer will pay the difference and be reimbursed by Federal Government.

 
Feel free to contact our office at 614-882-8535 so that we can answer any questions that you have.
 
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January 29, 2009

New Year's Health Insurance Resolution

Each year we face not only increasing waistlines, we face increasing health insurance costs.  In 2009, the time is right to really look closely at controlling health insurance costs.

Below is a list of ideas for your health insurance resolution:

  • Develop a long-term strategy that engages employees in health care costs
  • Consider Health Risk Assessments
  • Evaluate health savings accounts and health reimbursement arrangements
  • look at claims experience for possible problem areas
  • institute a wellness program with strong incentives for employees so they participate
  • develop a long-term cost analysis (at least 5 years) and assess the value of implementing any of the above

Health insurance costs continue to rise for a variety of reasons that are out of your control.  However, there are strategies you can take to impact your companies claims.   Implementing a health risk assessment will allow your company to inventory health conditions and create a road map for the future.

This road map, along with your 5-year projection on health insurance costs will be one New Year's resolution that you can begin and that you will stay with for a long time while lowering your health insurance costs. 

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October 14, 2008

McCain vs. Obama: A tale of two different health plans

The Business Journal of Milwaukee - by Lindsay Fiori

No matter which candidate wins the presidential election in November, employers’ involvement in health care will undergo fundamental changes if the next president’s proposals are approved by Congress.

Republican presidential candidate and U.S. Sen. John McCain stands behind a plan that emphasizes consumer choice by offering families and individuals tax credits to buy their own insurance. His Democratic rival, U.S. Sen. Barack Obama, promotes a health care plan that provides insurance to all Americans through continued employer-based private plans and a new public plan.

Obama’s plan strives to level the playing field among businesses through tax payments and subsidies, but companies with subpar insurance programs may end up paying more. If businesses do not now provide adequate comprehensive health care, they would have to pay a percentage of their payroll into a new public plan.

Keep or drop coverage

Under McCain’s plan, businesses may save expense and tax money by dropping employee insurance because the plan would eliminate the tax break employers receive for providing health coverage.

Some experts are concerned a drop in employee coverage would negatively affect overall employee wellness. Currently, employers focus on disease prevention and wellness in an effort to lower their insurance costs and increase productivity, said Dianne Kiehl, executive director of The Business Health Care Group. If employers no longer pay for health care, they potentially would have less incentive to offer wellness programs, Kiehl said.

Employers that drop insurance, yet continue offering wellness programs to ensure productive work forces, would have a difficult time focusing such programs on employees’ needs. This is because employers would lack data supplied by insurance providers on overall employee health problems, Kiehl said.

Despite her concerns about McCain’s plan, Kiehl and the coalition do not plan to officially endorse either plan.

While both candidates’ plans offer features that could benefit or hurt employers’ efforts to pay for health insurance, local health industry observers say not enough information is available to know for certain which plan is better for business.

David Newby, Wisconsin State AFL-CIO president, has endorsed Obama’s plan, but said it is hard to tell which candidate would be the best choice for businesses.

“The financing provisions are not clear for either plan,” he said.

Pay or play

Under McCain’s plan, businesses could save money by not offering health insurance and allowing employees to get it on their own. With Obama, businesses would have to choose to “pay or play” — pay into a fund for a national plan to cover people who don’t have insurance through an employer; or play by offering an employer-based insurance plan.

Both health plans fall short by not addressing the fundamental problem of rising health care costs, said John Torinus, chairman of Serigraph Inc., West Bend, and longtime activist on employer health care issues.

“That’s why people can’t afford health care and that’s what creates the access issue,” Torinus said. “The root problem is cost, and neither (candidate) ever talks about it.”

One issue both candidates do talk about is the need for health care change. About 47 million Americans are uninsured or under insured, and health care costs have risen four times faster than wages during the past six years.

“Our current system is not sustainable and we’ve got to fix it,” said the AFL-CIO’s Newby. “We’re wasting a lot of money and not getting enough for what we’re putting into the system.”

Newby supports a plan like Obama’s that attempts to provide complete coverage for everyone, which he said is better for unions, union workers and all employees.

In Obama’s plan, “if you have employer-provided health care that meets your needs, you can keep that or else you have the option of buying into a private or public plan for which you would be subsidized according to your income,” Newby said. “There would be a standard set of benefits and insurance companies would not be able to discriminate on the basis of age (or) pre-existing conditions.”

Power to negotiate

Newby said a national public plan would have the power to bargain with pharmaceutical companies to lower drug prices.

But under Obama’s plan, heavy regulation, coupled with the fallback national plan could undermine the employer insurance market, according to a study released Sept. 16 in Health Affairs, a non-partisan journal on public policy and research.

The September study featured independent reports on each candidate’s plan compiled by health care economists and analysts. Study authors included experts on both sides of the political spectrum. Health Affairs had opponents of Obama’s plan review his proposal and had opponents of McCain’s plan take a similar approach in their review of McCain’s plan.

The study also featured a compromise plan that incorporated the best elements of each candidate’s health care proposals. The study’s compromise recommended a plan that uses Obama’s public and private plans, and his increased subsidies for lower-income households. The compromise also supported McCain’s idea of separate insurance pools for high-risk patients and equal-value tax credits.

Tax credits are key

The idea of tax credits is central to McCain’s plan and an element emphasized by Wisconsin Republican Congressman Paul Ryan, who has endorsed McCain.

McCain’s plan “gives patients more power and choice to direct their health care,” Ryan said.

McCain would equalize the tax treatment of health care by offering the tax credit to those who don’t get insurance through their employer, he said.

Currently, “if you don’t get health care from your job, you don’t get a tax credit to purchase health care,” Ryan added. “The millions of people out there right now buying their own health care get no assistance. Under McCain’s plan, everybody gets the same tax benefit. Employers can still deduct insurance for employees. There’s no change in the incentive for employers to offer insurance.”

But Torinus doesn’t know if Serigraph would continue offering health care to its employees under the McCain plan, or if the company would let employees fend for themselves. But if more employers drop insurance under McCain’s leadership, Torinus does know McCain’s proposed $5,000 family tax credit would not be enough to cover insurance expenses.

“I don’t know anybody who’s buying health care for $5,000 a family,” said Torinus, who has not endorsed either candidate’s plan. “At Serigraph, we’re averaging $8,000 for a family.”

Ryan agreed cost is a legitimate concern, but only “if you accept the health care status quo. We need to change the market to make health care more affordable,” he said.

McCain’s plan does that partly by increased competition among insurers through interstate shopping. This means a Wisconsin resident could shop in any state for a cheaper health plan.

State regulation in doubt

Whether McCain’s approach by increasing competition would result in more Americans being insured over the long run is disputed by the Health Affairs study. While the McCain plan initially would lead to more people getting coverage, the number of uninsured likely would grow within five years as the tax credit’s value decreases compared with rising health costs.

“It’s going to make it difficult for people who are less well informed, or who have health problems or are older, to find reasonable insurance,” said Barbara Wolfe, an economics and health science professor at the University of Wisconsin-Madison.

Wolfe said she’s concerned that McCain’s plan, with its emphasis on less regulation of the insurance industry, would result in patients with high-risk medical conditions having trouble getting coverage.

On the other hand, Wolfe, who has not officially endorsed either candidate’s plan, does like McCain’s tax credit component. Of Obama’s plan, she especially likes his goal of getting everyone covered, starting with children.

“Having all children covered first may actually be a very pragmatic way to get everyone covered in the long run,” Wolfe said. “If you think about any practical implementation strategy, we can learn from that to get all adults signed up.”

 



DEBATE OVER DIFFERENCES

Although McCain and Obama agree on some points when it comes to health care reforms, their proposals are starkly different. McCain wants greater market competition and less government intervention. Obama foresees a “play or pay” scenario for employers and calls for the creation of a government health plan.

BOTH CANDIDATES

 

  • Maintain private, employer-based coverage.
  • Continue Medicaid, Medicare and the State Children’s Health Insurance Program (SCHIP).
  • Guarantee access to insurance.
  • Lower prescription drug prices through drug importation and quicker introduction of generics.
  • Electronic record-keeping to reduce costs and streamline patient information.
  • Transparency on treatments, doctors’ records, quality and costs through national standards reporting.
MCCAIN HEALTH PLAN

Projected annual cost: $10 billion

Projected annual savings to business: No figure available

Summary: Promote competition in the private market by allowing people to shop for their own coverage. Tax credit on employer-paid plans would be replaced by personal tax credits of $2,500 per individual and $5,000 per family. Risk pools would be created in each state for those denied coverage in the private market.

Type of benefit plan favored: High-deductible plan coupled with health savings account

Key points:

 

  • Those without employer-based coverage receive tax credit of $5,000 for families or $2,500 for individuals to fund insurance costs.
  • Allow competition among insurers across state lines to create lower prices.
  • Create a federal, nonprofit guaranteed access plan to cover denied and low-income patients.
  • Coordinated care to provide one bill to patients.
  • Reform Medicare and Medicaid to compensate providers for costs from diagnosis, prevention and medical errors that could have been prevented or were mismanaged.

Sources: johnmccain.com; Journal of Health Affairs; The (Albany) Business Review

OBAMA HEALTH PLAN

Projected annual cost: $50 billion to $65 billion annually when fully phased in

Projected annual savings: $140 billion for businesses

Summary: Create national public plan to cover everyone not insured in the private market. Employers who do not contribute to their workers’ health coverage would have to put a percentage of payroll into a public plan. Small businesses would be exempt and receive tax credits to help buy coverage.

Type of benefit plan favored: Comprehensive, similar to the plan members of Congress have

Key points:

 

  • National public health care program to guarantee access for self-employed, small business employees and workers without employer-based care.
  • Federal regulation of public plan and increased regulation of private insurance, including mandatory benefits.
  • Income-related subsidies to help individuals pay for public program or private plans.
  • Employers without meaningful contributions to employee health care pay percentage of payroll to national plan. Small businesses with quality health care plans are exempt and receive Small Business Health Tax Credit.
  • Mandatory child coverage through sign-up at birth.

Sources: barackobama.com; Journal of Health Affairs; Phillip Walzak, Wisconsin communications director for Obama for America; The (Albany) Business Review

 

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Michelle's Law

On October 9, 2008, President Bush signed Michelle's Law, which is intended to allow seriously ill college students, who are covered dependents under health plans, to continue coverage for up to one year while on medically necessary leaves of absence. The measure was inspired by, and named after, a college student in New Hampshire who was diagnosed with cancer but continued her studies on a full-time basis in order to avoid losing health coverage under her parents' plan.

This law is effective for plan years beginning on or after October 9,

2009 (calendar-year plans must comply beginning January 1, 2010) and to medically necessary leaves of absence beginning during such plan years.

 The legislation applies to health plans governed by ERISA, the Code, and the PHSA–some of the notable features are discussed below:

 ==> Medically Necessary Leave of Absence. The extension of coverage applies to a dependent child's leave of absence from, or any other change in enrollment at, a postsecondary educational institution (including colleges and universities) on account of a serious illness or injury from which the child is suffering while covered under a health plan that would otherwise cause the child to lose dependent status for purposes of coverage.

 ==> Length of Continued Coverage. Coverage continues until the earlier

of: (1) one year from the start of the medically necessary leave of absence, or (2) the date on which such coverage would otherwise terminate under the terms of the health plan.

 ==> Definition of Dependent Child. The child must be enrolled as a dependent under a health plan and qualify for coverage on the basis of being a student at a postsecondary educational institution, immediately before the medically necessary leave of absence involved.

 ==> Certification by Physician. Written certification must be provided by a treating physician of the dependent child certifying that such individual is suffering from a serious illness or injury that would require a medically necessary leave of absence.

 ==> Notice. The health plan (and a health insurance issuer providing coverage in connection with a health plan) is required to provide notification, in plain language, describing the terms of the continued coverage available under this law. This description should be included with any notice regarding a requirement for certification of student status for coverage under the plan.

 ==> No Change in Benefits During Leave; Continued Application in Case of Changed Coverage. A dependent child is entitled to the same level of benefits during a medically necessary leave of absence as the child had before taking the leave. Moreover, if any changes are made to the health plan during the leave, the child remains eligible for the changed coverage in the same manner as would have applied if the changed coverage had been the previous coverage, so long as the changed coverage remains available to dependent children under the plan.

 EBIA Comment: Note that some states already require an extension of coverage for "over-age" dependents (usually at a cost) under group and individual health plans offered on an insured basis, regardless of continued enrollment in college. This law seems to be aimed at avoiding loss of coverage where such state-law protection may not be available and, even then, only in the narrow circumstance where the leave of absence is medically necessary. For more information, see EBIA's Group Health Plan Mandates manual, which will be updated to reflect this new legislation.

 

Contributing Editors: EBIA Staff.

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August 19, 2008

New Health Insurers: Significa and TPAC

The Ohio health insurance marketplace has been dominated by four insurers during the last decade.  Today there are some new choices.  Significa entered the market a year ago and The Physicians Assurance Corporation recently began operating in Central Ohio.  ESP Benefit Design will be ensuring that we get quotes from these insurers when your renewal comes up.

We certainly have some concerns about the long term viability of these organizations.  However, in a tough economy it may make sense to change your insurance to save some money.  We will compare the benefits and price and provide you with an analysis that will help you determine if such a move makes sense. 

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May 15, 2008

2009 HSA Adjustments

The Treasury released the 2009 HSA figures on 5/13. Below is a 2008 vs. 2009 comparison chart as a reference.  
 

 
2008
2009
Minimum Deductible
Individual
Family
 
$1,100
$2,200
 
$1,150
$2,300
Maximum Out of Pocket
Individual
Family
 
$5,600
$11,200
 
$5,800
$11,600
Catch Up Contribution (age 55 & older)
$900
$1000
Maximum Annual Contribution
Individual
Family
 
$2,900
$5,800
 
$3,000
$5,950

================================================================================================
Treasury, IRS Issue 2009 Indexed Amounts for Health Savings Accounts
Washington, DC–The Treasury Department and Internal Revenue Service today issued new guidance on the maximum contribution levels for Health Savings Accounts (HSAs) and out-of-pocket spending limits for High Deductible Health Plans (HDHPs) that must be used in conjunction with HSAs. These amounts have been indexed for cost-of-living adjustments for 2009 and are included in Revenue Procedure 2008-29, which announces changes in several indexed amounts for purposes of the federal income tax.
The new levels are as follows:
New Annual Contribution Levels for HSAs:
  • For 2009, the maximum annual HSA contribution for an eligible individual with self-only coverage is $3,000. 
  • For family coverage, the maximum annual HSA contribution is $5,950.
  • Catch up contribution for individual who are 55 or older is increased by statute to $1,000 for 2009 and all years going forward.
  • Individuals who are eligible individuals on the first day of the last month of the taxable year (December for most taxpayers) are allowed the full annual contribution (plus catch up contribution, if 55 or older by year end), regardless of the number of months the individual was an eligible individual in the year. For individuals who are no longer eligible individuals on that date, both the HSA contribution and catch up contribution apply pro rata based on the number of months of the year a taxpayer is an eligible individual.
New Amounts for Out-of-Pocket Spending on HSA-Compatible HDHPs:
  • For 2009, the maximum annual out-of-pocket amounts for HDHP self-coverage increase to $5,800 and the maximum annual out-of-pocket amount for HDHP family coverage is twice that, $11,600.
Minimum Deductible Amounts for HSA-Compatible HDHPs:
  • For 2009, the minimum deductible for HDHPs increases to $1,150 for self-only coverage and $2,300 for family coverage.
In addition, a fiscal year plan that satisfies the requirements for an HDHP on the first day of the first month of its fiscal year may apply that deductible for the entire fiscal year. 

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May 2, 2008

Group Health Case Submissions for a new policy

When submitting your case for health insurance, it is best to submit at least two weeks before the anticipated effective date. Several items will be needed to get your case finalized:
 
  • Group Application from health insurer
  • Check for First Month’s Premium
  • Application or waiver for anyone working 25+ hours per week on a permanent basis
  • Most recent billing statement from current insurer
  • Most recent quarterly unemployment wage and tax statement
    • Compensation can be whited-out
 
In addition, your company should provide communication to employees about the transition to a new health insurer. This communication should provide information about:
 
  • A reminder to employees not to use their old health insurer ID after the new health insurer begins
  • Details on what services may need to be precertified under the new health insurer
  • A reminder that the new health insurer will have a different preferred drug list (PDL) or formulary and that they should check to see if their prescription would be covered under the same level of co-payments as the previous insurer
  • Information that conveys employees should ensure their provider is in the network of the new health insurer otherwise they would be subjected to out of network claims
 
These are among the things that are important that be communicated to your employees. If the employees use their old ID card after the new health insurance policy has started,  your company could be held liable for these claims and have some additional administrative charges for the processing of the claims.
 
We frequently see employer’s receive underwriting decisions from their new health insurer after the effective date. For example, an employer submits their application and the other items detailed above on May 19, 2008 for an anticipated June 1, 2008 effective date. The underwriting decision is released on May 31, 2008. Enrollment of the employee’s application may not take place for a couple of business days which means ID cards may not arrive at employees homes until June 10, 2008. What will happen if an employee has to get a prescription refilled? The employee may be tempted to use their old ID card to get this prescription filled. 
 
Our office would have sent in a termination notification to previous health insurer after we would have learned of the new policy approval; however, it may take a couple of days for the previous health insurer to deactivate the policy. Using our example above, the previous health insurer may have not entered in the termination information until June 2, 2008 or even June 3, 2008. This small window of time would allow an employee to use their old ID card and the group would still be active in the system. Ultimately the group would be terminated but this claim would still exist and the old insurer would demand repayment.
 
So you can see, termination of an account is not as simple as it may seem. Consult with our office for help with a memo to communicate these changes. 
 
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April 18, 2008

Benefits Web Portal

ESP Benefit Design, LLC. will build a custom web portal that will allow your organization to store all pertinent benefit documents such as claim forms, enrollment applications and other forms that may be needed on an ongoing basis. 

In addition, you can add links to the site or include your employee handbook to your site.  In short, sites are customizable to your needs. 

For example, one of our customers has their worker's compensation information, customized employee handbook, all their summary plan descriptions, change and termination forms and many other pertinent Human Resources forms to allow them to more easily manage their business. 

The goal is to offer the customized benefits portal to make your business more efficient and productive so that you can run your business without having to worry about benefits.

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